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Wedding Checklist

Questions for Reception Site

 

 

  

 

 

 Do you have more than one room for receptions?

 

 

 If so, how many?

 

 

 How many people can each room accommodate?  (Banquet style?  Reception style?)

 

 

 How many cars can be parked on site?

 

 

 Do you have adjacent parking?

 

 

 If so, how many cars can be accommodated?

 

 

 Do you offer valet parking?

 

 

 What is the charge for valet parking?

 

 

 Is there handicap parking?

 

 

 Do you have a handicap entrance to the building?

 

 

 Number of restrooms?  Locations?

 

 

 How large is the dance floor?

 

 

 How many couples can the dance floor accommodate?

 

 

 Is there a public address system?

 

 

 What is the charge to utilize the public address system?

 

 

 Do you provide bartenders?

 

 

 Is there an hourly charge for bartenders?

 

 

 What is the ratio for guests to bartenders?

 

 

 Do you provide servers?

 

 

 Is there an hourly charge for servers?

 

 

 What is the ratio for guests to servers?

 

 

 Is security necessary?

 

 

 If so, do you provide it?

 

 

 If not, what is the additional charge for security?

 

 

 Number of electrical outlets in the reception room?

 

 

 Is it required to use either your food or recommended caters?

 

 

 Is it required to use your beverages?

 

 

 Do you charge a corkage fee?

 

 

 How many tables and chairs do you provide?

 

 

 What size tables do you have available?  (Round?  Square?  Rectangular?)

 

 

 Do you offer different types of chairs?

 

 

 What time is the room available for set-up?

 

 

 What time must I be out of the room?

 

 

 Who is responsible for cleanup?

 

 

 Is there someone available to let in the florist and other vendors?

 

 

 What is the facility fee for the reception room?

 

 

 How many hours does the fee cover?

 

 

 Can the hours be extended?

 

 

 What percentage is tax and gratuity?

 

 

 What measures are taken for liquor liability?

 

 

 How much time is allotted between booking for the same room?

 

 

 What type of linens do you have available?

 

 

 Do you have a coat check facility?

 

 

 What is the additional charge for the coat check?

 

 

 Do you have a separate room to accommodate the bridal party during the cocktail reception?

 

 

 How soon should the date be reserved?

 

 

 How much is the deposit?

 

 

 When is the balance due?

 

 

 What is your policy regarding cancellations?

 

 

 What is your refund policy?

 

 

 What is your policy regarding postponements?

 

 

 Are you insured?

 

 

 What is the name of the insurance company?

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